MINUTES OF NEIGHBOURHOOD SUPPORT NZ INC.,

ANNUAL GENERAL MEETING

Held on Wednesday 26th August 2009

At the Royal New Zealand Police College, Porirua (Kapiti Room)

Meeting commenced at 12.55 pm

WELCOME:

Acting Chairman Paul Miller welcomed all to the meeting.

PRESENT:

   Patron:            Paul Fitzharris
   Acting Chairman:   Paul Miller
   National Manager:  Roger Eynon
   Treasurer:         Shelley Henderson
   Waitemata:         Les Duffield
   Auckland City:     Kevin Hicks
   Counties-Manukau:  Poutoa Papali'i
   Waikato:           Lyall Duffus
   BoP:               Barrie Fenton/Joy Johnson
   Eastern:           Paul Miller
   Central:           Allan Muntz/Wendy Foreman
   Wellington:        Sam Andrews-Paul
   Tasman:            Kim MacDonald
   Canterbury:        Denise Langrish/Mike Mora

APOLOGIES:

   Secretary:          Dorothy Lomas
   Commissioner's Rep: Morris Cheer
   Northland:          Nicola Devereux
   Southern:           Sarah Hexamer

MINUTES OF LAST MEETING:

• The Minutes of the last Annual General Meeting held on 20 August 2008, having been circulated, were passed as a true and accurate record.

CORRESPONDENCE:

• Nil.

PATRON'S ADDRESS: Paul Fitzharris

• Paul addressed the meeting and highlighted the points raised over the two-day Board meeting. He emphasised the importance of NS in moulding communities as that was what Government would be looking for from us.
• Paul supported Roger regarding obtaining solid evidence about the number of active groups NS had throughout the country, as the ability to have contact with people deep into neighbourhoods and through them have confidence, neighbourhoods could provide support in times of crisis, this is really important for NZ.
• Finally, Paul thanked Roger Eynon for his successes and achievements over the last 12 months. He also wanted the Board to recognise as well, the work that Paul Miller had put into the organisation as Acting Chair.

CHAIRMAN'S REPORT: Paul Miller

• Paul addressed and tabled his report to the meeting and moved that his report be accepted. (attached)

CARRIED

NATIONAL MANAGER'S REPORT: Roger Eynon

• Roger presented and tabled his report. (attached)

CARRIED

FINANCIAL REPORT: Shelley Henderson

• Shelley presented and tabled the audited accounts for the year ended 30 June 2009.
• Shelley advised that in order to more accurately calculate GST owing/payable at year end, it was recommended by the Auditor that the Society aligns their GST period with their balance date.

Resolution: "that the Board change the GST year to 1 July - 30 June annually, as recommended by the Auditor". Allan Muntz/Lyall Duffus CARRIED

• The Treasurer proposed the acceptance of her report.

NOMINATIONS OF DELEGATES and DEPUTY DELEGATES:

• It was taken that everyone around the table were re-nominated or their nominated paper was accepted. No objections.
  Northland: Waitemata: Les Duffield Auckland City: Kevin Hick Counties-Manukau: Poutoa Papali'i Waikato: Lyall Duffus BoP: Barrie Fenton/Joy Johnson Eastern: Paul Miller Central: Allan Muntz/Wendy Foreman Wellington: Sam Andrews-Paul Tasman: Kim MacDonald Canterbury: Denise Langrish/Mike Mora Southern:

CARRIED

ELECTION OF OFFICERS:

Patron: Paul Fitzharris Accepted CARRIED

Nomination for Chairman: Eastern District - Rob Veale Accepted CARRIED

Nomination of Vice Chairman: Bay of Plenty - Paul Miller Accepted CARRIED

Treasurer: Shelley Henderson Accepted CARRIED

Secretary: Dorothy Lomas Accepted CARRIED

DATE OF NEXT MEETING:

• The date of the next AGM will be held on 25 August 2010, at the Royal New Zealand Police College, commencing at 1.00pm.

There being no further agenda items, the meeting closed at 1.47pm

Attachments:

• Paul Miller, Acting Chair, 2009 Annual report
• Roger Eynon, National Manager, 2009 Annual report