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NEIGHBOURHOOD SUPPORT NZ (Inc) MEETINGHeld On Tuesday/Wednesday 9th/10th February 2010 At the Royal New Zealand Police College, (Kapiti Room) Porirua Meeting commenced at 9.35 am WELCOME AND INTRODUCTIONS: Rob Veale (Chairman) welcome everyone to the College and thanked delegates for their continuous support. Special welcome to Nicole Devereux (Acting Chair of Northland) and Evan Davidson who was deputising for Lyall Duffus (Waikato). PRESENT: Chair Rob Veale
National Mgr: Roger Eynon
Secretary: Dorothy Lomas
Northland: Nicole Devereux (Delegate)
Waitemata: Les Duffield (Delegate)
Auckland: Barry Hyde (Delegate)
Manukau: Poutoa Papali’i (Delegate)
Waikato: Evan Davidson (D. Delegate)
BoP: Barrie Fenton (Delegate)
Joy Johnson (D.Delegate)
Central: Allan Muntz (Delegate)
Wellington: Sam Andrews-Paul (Delegate)
Tasman: Kim MacDonald (Delegate)
Robin Harris (D.Delegate)
Canterbury: Denise Langrish (Delegate)
Mike Mora (D.Delegate)
Southern: Sarah Hexamer (Delegate)
Comm.Rep: Insp Morris Cheer
Observer: Thomas Lotz (Upper Hutt City Council)
MPES: S/Sgt Damin Ormsby (Day two - part thereof)
Comm.Policing:S/Sgt Steve O’Connor (Day one - part thereof)
Const. Darren-Leigh Paki (Day one - part thereof)
Guests: A/C Jon White (Police Executive)
Insp Carey Griffiths (Acting National Manager, Community Policing)
Ron Clare (Neighbourhood Support Upper Hutt)
Presenters: Denise Minogue and Malcolm Kendall, (St John)
Rajesh Chhana and Stephen Brecht, (CP&CJ)
David Morrissey (SelectaDNA)
APOLOGIES: D.Chair: Paul Miller (Delegate)
Treasurer: Shelley Henderson (Treasurer)
Waikato: Lyall Duffus (Delegate)
Central: Wendy Foreman (D.Delegate)
Observer: S/Sgt Shane Benge (Upper Hutt)
* Apologies accepted.
MINUTES OF LAST MEETING: * The Minutes of the last Board meeting held on 10th November 2009, having been circulated, were passed as a true and accurate record. Denise Langrish/Les Duffield CARRIED MATTERS ARISING FROM MINUTES: Actioned by Topic Comments Page Completed Yes/no Morris Cheer District Banners: Teardrop banners for Waitemata; to make enquiries whether available? Contacted Instant Promotion, no Teardrop banners available as yet. 4 Yes Roger Eynon Publication "Neighbourhood Look Out" to further investigate 5 Yes Roger Eynon Operation Guide: Feedback received and info added into document. Currently with Chair and D.Chair for comments. Roger has meeting with Chair on 11 Feb to discuss amendments and will circulate to members by 1 March 2010. 6 Ongoing Paul Miller Public Liability No report 7 Work in progress Roger Eynon Finance: Seek Sponsorship from Air NZ to Board meetings Not a high priority. 8 Ongoing Rob Veale Travel: to discuss with Shelley prior to Board meeting This item to be discussed under Gen.Bus on how we could improve this. 8 Ongoing Paul Miller NS Uniforms - quotation No report. Work in progress 9.55 am S/Sgt Steve O’Connor (Standards & Training Adviser) and Const. Darren-Leigh Paki (Community Policing Adviser) joined the meeting. CORRESPONDENCE: Dorothy Lomas CORRESPONDENCE (incoming) Dated From Subject matter 16 June 09 John Axcell, Acting Opts Mgr Crime Prevention Unit, Min of Justice NSNZ Funding Agreement Variation Nov 09 Napier NS Thank you to NSNZ helping them celebrate Neighbours Day 8 Nov 09 Hon Simon Power, Min of Justice NSNZ ack work being undertaken 12 Nov 09 Julie Johnston (Minister's office) Ack email re Junior NS story 26 Nov 09 Companies Office Acceptance of the filing of NSNZ alteration of rules from AGM 7 Dec 09 Acacia Law Certificate of Registration of Trade Mark 9 Dec 09 NZ Lottery Grants Board Advising of approval of funding for $10,000 10 Dec 09 Ian Maxwell, Director Community Manukau City Council to Minister Judith Collins Junior NS Project in Manukau City 17 Dec 09 NZ Lottery Grants Board Enclosing cheque for $10,000 22 Dec 09 Stephen Brecht, Manager Community Relations & Operations, Min of Justice NSNZ Grant Marlborough Dist Council D.Delegate status for Robin Harris 26 Jan 2010 Rajesh Chhana, Gen Mgr Crime Prevention & Crim Justice Min of Justice Crime Prevention and Community Safety initiatives 2010/11 financial year. 1 Feb 2010 Email from John Hamilton. Civil Defence & Emergency Man. Requesting a meeting with Roger Eynon CORRESPONDENCE (outgoing) Dated To Subject matter 1 July 09 Crime Prevention Unit, Min of Justice Invoice for 7th payment (1 July - 30 Dec 09) 10 Nov 09 Email - Josh Mitchell, Min of CD Requesting CD to consider a viable way forward 12 Nov 09 Email - Julie Johnston, Min office Enclosing Junior NS story in West Auckland 24 Nov 09 Registrar of the Companies Office NSNZ alteration of rules 24 Nov 09 Registrar of the Companies Office NSNZ financial statement 11 Dec 09 NSNZ District Delegates & Board members Confirming registration of trade mark 17 Dec 09 Ian Maxwell, Manukau City Council From: Minister's office Acknowleging correspondence 18 Dec 09 All Board Members and Delegates Diversion process 21 Dec 09 All Board Members and Delegates Publication - Safer Neighbourhoods 6 Jan 2010 Ian Maxwell, Manukau City Council From: Minister's office Endorsing NS and Junior NS 6 Jan 2010 Stephen Brecht, Manager Community Relations & Operations, Min of Justice Letter of Offer (1 July - 30 Dec and 1 Jan - 30 June) confirming acceptance of grants 22 Jan 2010 The Southern Trust Confirmation of change of attendee to NSNZ Board Meeting - Feb. 1 Feb 2010 Email to John Hamilton, Civil Defence & Emergency Man. Suggesting meeting dates. * Dorothy tabled and moved that the correspondence be accepted. Denise Langrish/Kim MacDonald CARRIED 10.10 am S/Sgt Steve O'Connor & Const. Darren-Leigh Paki departed the meeting. 10.10 am Broke for morning tea 10.30 am recommenced meeting NATIONAL MANAGER’S QUARTERLY REPORT: Roger Eynon As circulated to all delegates, Roger provided an overview of his report: * Diversion Funding and Financial reporting will be discussed under General Business.
* Crime Prevention & Criminal Justice will be addressing Board today. Will discuss where we are at with the 2010/11 budgets and how Drivers of Crime fits into NS projects.
* Civil Defence: A meeting has been arranged with Minister Carter for 17th February. There was a need to demonstrate NS capacity. Will advise delegates on result of this meeting.
* Trade Marking Certificate: Unopposed.
* Operational Guide: Overall document close to completion.
* Grant from the Lotteries Grant Board.
* Open discussion around Districts that work closely with Civil Defence. There was a need to identify a commonality at local level in which to provide a mandate to engage. Roger to discuss a MoU in consultation with the Board. Rob stated he would assist facilitate funding by working with District CDs.
ACTION: Roger Eynon * Roger moved that his report be accepted. Roger Eynon/Barrie Fenton CARRIED 11.05 am Ron Clare (Upper Hutt) joined the meeting. Morris Cheer introduced Ron to the Board. * Ron had been involved with NSNZ since 1999. He was Wellington’s District Delegate in 2000 where he provided support to the national body. Today we acknowledged his services to NS Upper Hutt and wished him well in his future role as Welfare Officer for the RSA.
* Rob Veale (Chair) thanked Ron for coming along at such short notice and presented him with a Certificate of Appreciation; a letter acknowleging his services to Neighbourhood Support NZ and said he was welcome to stay for lunch.
* Roger said he would organise a lunch for Ron and his wife at a later date, in the meantime would frame the certificate.
ACTION: Roger Eynon 11.30 am PRESENTATION: “Sunflower Month March 2010” Theme: “Living at Home Safely”
Denise Minogue, Primary Care Rep, Central Region, St John
Malcolm Kendall, St John Lifelink
* The aim of “Sunflower” month was to celebrate and support seniors living at home independently. It was very successful last year with 4,000 attendees and over 35 clinics involved. This year the target is 111 clinics and invitations had gone out to 10,000/12,000 participants.
* Key partners were ACC, MSD, NZ Police, NZ Fire Service and Age Concern.
* Presenting organisations have a 10 minute slot to communicate key messages.
* All equipment was provided, just a memory stick and PowerPoint presentation was required.
* GP Clinics have to facilitate and own these events. Free cupa afterwards. Total time 1½hrs, plus an opportunity to mix and mingle. An opportunity for NS to bring along brochures.
* A list of clinics was handed around. Advise St John's Regional Co-ordinator your interest in attending and presenting.
* Here was an opportunity for both Police and NS to become more involved.
* Morris/Roger to post information on Police Bulletin Board and send presentation notes to all Delegates.
* It was agreed that NS Delegates contact list/details be sent to St John.
ACTION: Morris Cheer/Roger Eynon 12.00 pm Broke for lunch. 1.00 pm Recommenced meeting 1.00 pm S/Sgt Steve O’Connor/Const Darren-Leigh Paki joined the meeting. FINANCIAL REPORT: Shelley Henderson * Deferred until Day-2, Wednesday 10th February 2010.
* In the absence of the Treasurer (Shelley Henderson) the Financial statement was received and tabled.
COMMISSIONER’S REPRESENTATIVE: Morris Cheer Morris tabled his report and highlighted items of interest. Resources: * Fact sheets “Who burgles the house and why” have been reordered.
* Roger to discuss with Public Affairs, the re-ordering of Plastic Bags.
* “How have you helped?” poster and signage put out by Junior Neighbourhood Support Canterbury was circulated.
Bay of Plenty (Barrie Fenton) mentioned he was having their district’s "Handbag Safety" leaflet reprinted. Contact Barrie if interested in having some printed. Tasman (Kim MacDonald) passed around her District's bright yellow fridge magnets. S/Sgt Steve O'Connor, Community Policing advised that NZ Police were now a full partner with the Armed Services in the delivery of the LSV scheme. The Limited Services Volunteer scheme is a hands-on training course held at Burnham, Trentham and Hobsonville Military camps, where young people (17 years to 25 years) will learn amazing new life skills to get ahead and turn their life around. Around 3000 young people will attend the LSV course over the next two years. It is a six week residential course that is designed to improve job prospects, increase confidence and more importantly to have fun. After the course the young people return to their community. One of the opportunities on the LSV course is to encourage young people to join community organisations and Neighbourhood Support would be one of the organisations featured in the police presentation. Bunning’s Community Fun Day – Saturday 13th and 20th March * Auckland City (Barry Hyde) facilitating this. This is an opportunity for NS groups to participate in a large well organised community event. Age Concern: Life Tube proposal: * Age Concern requested Police promote posters in Police Stations. Police relunctant to do this. Age Concern are now considering a new proposal. No progress so far.
* It was noted that not all Ambulance Drivers were looking in fridges for these tubes. Sarah Hexamer (Southern) stated that information relating to these tubes was included in Ambulance Operation guides.
CPNZ Conference National Training Seminar, 2010: * Being held at Taupo’s Bayview Wairakei Centre on 25/27 June. Registration $225 for Neighbourhood Support members. More sessions to cover different topics 1.45 pm Steve O’Connor and Const. Darren-Leigh Paki left the meeting GENERAL BUSINESS: Tasman District: Motion:
“That we accept the nomination of Robin Harris, submitted by the Marlborough District Council, and that he be the Deputy Delegate for the Tasman District.”
* Agreed that this nomination be tabled and ratified at the next NSNZ AGM.
Denise Langrish/Barrie Fenton CARRIED Review of Board Financial Reporting: Roger Eynon * Roger discussed and proposed that a simple monthly spreadsheet be produced which would improve our financial reporting.
Motion:
“that we change the Board’s financial reporting from a quarterly to a monthly statement; that the Treasurer be requested to produce a financial statement to the Chair and National Manager to display a double-entry type format.”
Les Duffield/Joy Johnson CARRIED * Roger to develop a process for implementation from 1 July 2010.
* Agreed that each monthly statement be circulated to all board members.
ACTION: Roger Eynon 2.10pm A/C Jon White and Insp Carey Griffiths joined the meeting. * Assistant Commissioner White was grateful for the opportunity to speak to the Board.
* He stated that Police stood committed to the principles of, and supporting NS. He was very keen to see more certain funding in the future. There was a need for NSNZ to be in a position to be able to report a much improved level of information to potential sponsors, e.g. the extent of coverage of NS groups.
* Police strategy was to strengthen its neighbourhood policing throughout the country. NS should be part of this and he would like to see this formalised in due course.
2.25 pm CP&CJ joined the meeting. 2.30 pm PRESENTATION: Crime Prevention & Criminal Justice Dept Rajesh Chhana (General Manager)
Stephen Brecht (Operations Manager)
* Rajesh Chhana discussed the MoJ’s restructuring of CPU. His job was to reduce the size, to rethink and reshape the group. Since 1 July 2009 his portfolio was to manage key relationships with agencies and to administer funding in terms of what was available in the budget. He gave a brief overview of the types of projects he had been assigned. The group’s budget allocation for Crime Prevention was $4M. The question was, ‘will next year’s financial budget be compressed’?
* Presently he was discussing with the Minister the allocation of funding and what might be available. Towards the end of February/March, Rajesh would like to be in a position to discuss the 2010/11 budget. Whatever the amount, this would be prioritised. There was an element of working with police. He complemented community safety and crime prevention projects and wanted to support these activities.
* He reiterated he was happy with the relationship they had with NS. As a better approach, they would like to see NS enter into a 2/3 year partnership. Now investigating how they could make these funding arrangements, how best to apply the money objectively rather than annually renegotiated.
* Once Rajesh gets clarity from the Minister, he will be writing to all organisations.
* Roger spoke about other potential funding schemes with other departments; do we go to a commercial venture sponsorship if no funding available through Government? Who do we report to when we have a number of ministers involved in multi-funding?
* Rajesh stated this was workable. Once a funding decision was made and depending on how much money was allocated, he would oversee this at NS Board level.
* Roger agreed to submit a budget to CP&CJ by March, this to include the overall funding that Districts were now receiving through MoJ and other sources.
ACTION: Roger Eynon 3.05 pm CP&CJ left the meeting. Acting National Manager (Community Policing): Inspector Carey Griffiths * Noted that Const. Darren-Leigh Paki was working with Morris Cheer and Roger Eynon to put together a booklet and guide on what was working well with Neighbourhood Support, especially in relation to Police/NS relationships and outcomes. These stories can be brief, and used to demonstrate outcomes. Getting good information from you will help with improved outcomes for all.
* Carey advised that Police had invested heavily in the Tasking and Co-ordinator process. NS groups are very much part of this and should be getting information about what is occurring in their neighbourhood. This isn't about crime stats, but is information enabling communities to prepare (e.g. locking doors etc), and to be aware of certain offenders (for example, a specific group of daylight burglars).
* Allan Muntz advised that Central District was not receiving feedback from Intel following certain crimes. This was important.
* Roger suggested that the Commissioner address NS in his Blog. Roger and Jon to discuss.
ACTION: Jon White/Roger Eynon 3.35 pm A/C Jon White and Insp Carey Griffiths left the meeting 3.40 pm Broke for afternoon tea 4.00 pm recommenced meeting GENERAL BUSINESS (continued) Bunnings Warehouses, Crime Prevention Workshop & Community Fun Day: Barry Hyde * Bunnings had responded positively and invited all Neighbourhood Support groups to be involved. This year’s theme was “Home Security”.
* Saturday 13 March Fun Day would have two workshops (at 11.00am and 1.00pm) scheduled for areas -Whangarei, North Shore, Mt Roskill, Botany, Manukau, Hamilton, Mt Maunganui, Whakatane, Gisborne, Naenae, Nelson and Ashburton.
* Saturday 20 March Fun Day to be scheduled in Rotorua, Palmerston North, Porirua, Riccarton and Shirley.
* It was proposed that workshops be presented at the NS stands by Bunnings staff with assistance from NS volunteers. NS would have an opportunity after workshops to present Fact sheets.
* An indication of your District’s NS nomination to be provided to Barry by end of week (12 February).
* Barry to draw up a spreadsheet and email to all delegates.
ACTION : Barry Hyde Auckland Super City: Barry Hyde * Discussed the local elections being held in November 2010 in which a new Auckland Council would be established. At that time eight Councils would be dissolved. The amalgamation would impact on NS who rely on funding from their present local Councils.
* Barry proposed that a Regional Steering Committee be formed to address issues like funding and resource allocation.
* Rob Veale (Chair) acknowledged their concern and suggested that this group report to the May Board Meeting on how the National Body could assist lobby and develop a proposal.
ACTION: Barry Hyde, Les Duffield and Poutoa Papali'i Motion:
"that a Steering group be formed, representing the three Auckland Districts, and that a draft report be submitted to the Chair and National Manager for the May Board meeting .”
Rob Veale/Barry Hyde CARRIED Operational Guide: Roger Eynon * Positive comments received. Still require templates.
* Will review again in 6 months time.
* Rob Veale (Chair) acknowledged the work that Supriya Rathod had put into its formation. A meeting had been arranged with Roger Eynon tomorrow to compare notes.
Meeting closed at 4.50 pm Day two – Wednesday 10 February, recommenced at 8.30 am Funding: * Issues around funding was discussed.
* Rob Veale (Chair) requested a commitment from Delegates to provide him with staffing details and costs of all NS personnel in each District by Friday 26th February. This information would be presented to CP&CJ staff as soon as budgets are set. A template would be emailed to you with the information required.
* This exercise presented an opportunity for us to approach CP&CJ with a combined bid.
ACTION: All Delegates District Reports: * Tasman (Kim MacDonald)
o Car purchased with NS signage. Great professional look.
o Nelson office now located in the Stoke Police Station.
o Robin Harris planning a weekend blitz using a caravan.
* Canterbury (Denise Langrish)
o Christchurch has 5 new Neighbourhood Support groups set up.
o Selwyn has had new pamphlets printed with very good ideas.
o Suggested delegates look at the Canterbury website.
* Wellington (Sam Andrews-Paul)
o Getting cohesive, ascertaining whose doing what.
o Organising a training workshop next month.
* Southern (Sarah Hexamer)
o Dunedin had doubled in size since August 09. Getting 200-500 new members per week.
o There was interest in Queenstown, Cromwell and Kingston to set up groups. Invercargill had dropped off the radar.
o Had three permanent volunteers who assemble packs and delivered.
o Long term goals was to establish relationships with businesses.
* Rob Veale (Chair) discussed the Otago area; how could NS be developed in this region? Members growing in Dunedin only; there was a need to revitalise this district.
* An induction programme for new Board members was proposed. Look at finding ways of recruitment to assist Delegates in remote areas.
30. am PRESENTATION: SelectaDNA
David Morrissey, Director
* SelectaDNA is an invisible non-toxic crime prevention tool. It's an adhesive solution to mark property. Already in 1000 homes, 4 shops and 3 schools.
* In partnership with the Crime Services Manager; District Commander C-M; City Council, Maori Wardens and Victim Support.
* Launched a 6-month trial in Randwick Park, C-M last October. Although results not yet available, he expects they will be positive.
* Rotorua's involvement occurred after a Police D/Sgt heard of the DNA process, contacted SelectaDNA who offered to fund a trial. BoP put 40 sets into Rotorua schools.
* Now looking at exploring a partnership with NS. The kits retail at $100 and SelectaDNA will donate $10 each for every kit sold. 50/100 items can be marked with one kit.
* Following the presentation, delegates agreed to be cautious about this product and any support at this point, and to wait until the results of the trial were known in March.
10.10 am broke for morning tea 10.30 am recommence meeting 10.30 am S/Sgt Damin Ormsby (MPES) joined the meeting. * Damin gave an overview since last meeting.
* He had just returned from Waitangi Day Celebrations. Police role was to build relationships with the Maori community.
* Ethnic Manager’s role coming up for interview and the Pacific Manager’s position had been appointed. Pacific Wardens now engaged in the Manukau area; a similar role to Maori Wardens. There were certainly some benefits working together.
* A proposal had been submitted to establish NS in the ethnic communities, jointly with MPES.
District Reports (continued): * Northland (Nicole Devereux)
o No report; not had a District Committee since last November. There was a need to put a structure in place. Looking at getting an agreement to house a co-ordinator. Committee to re-establish with two S/Sgts involved, very positive.
o She also advised that Police were working with Community Constables on the Community Max project, which was a family violence intervention programme. Community Max provided a wage subsidy for 6-months for young people helping complete community-based projects. This helped prepare young people for further opportunities in the work force.
* Waitemata (Les Duffield)
o Running a “Wrap-around” project with schools, which had been very successful - no graffiti, no vandalism, no thefts.
o JNS programme, most successful. Invited COGS and other sponsors to an end of year event.
o Rodney area - funding an issue.
* Auckland City (Barry Hyde)
o A new committee had been established. In transition at the moment. Trying to assess where strengths were.
* Manukau (Poutoa Papali’i)
o Work in progress. Would be reporting back to the Manukau City Council.
o Otara NS had increased.
o JNS picnic day, sponsors attended.
o Success with the recruitment of 300 extra Police Officers in area, resulting in a very quiet Christmas break.
* Waikato (Evan Davidson)
o Reported increases in Thames and Te Awamutu areas with modest additions in Hamilton.
o Events - LJ Hooker Home show and the Rural Emergency Day, great success on which they can build upon.
Central (Allan Muntz) o Concern that Palmerston North was losing a third of their funding.
o Wanganui funding cutback. Co-ordinator’s hrs cut from 20hrs to 10hrs pw.
o Resignations in Stratford and North Taranaki areas.
o Horowhenua floods – support from NS well received by Council. JNS set up and going very well.
o Safety Perception Survey. From this survey it was noted that a percentage reported feeling ‘unsafe’ that would equal 1300 people if the population figures were considered. A good exercise and well worthwhile.
o Trialling a new presentation for public comments. Highlighting the introduction from the doco “After Shock”. Well received, very positive.
Bay of Plenty (Barrie Fenton) o As a result of the Taupo/Napier Road closure where many people got stuck in their cars, since then the focus has been the renewing of Neighbourhood support. Very positive.
o Tauranga has 128 groups, and hope to appoint a Co-ordinator.
11.55 am S/Sgt Damin Ormsby left the meeting 11.55 am lunch 12.35 pm recommenced meeting Diversion Money: Roger Eynon * Discussed the opportunity of applying for Diversion money nationally.
* NSNZ would be listed as an approved organisation to receive Diversion funds and the National Body would be responsible for facilitating money into Districts.
* An agreed policy would have to be put in place on how this would be managed if successful.
* As Waitemata had previously made submissions as an individual District, it was suggest they submit an application “on condition of”, as a back-up application.
ACTION: Roger Eynon Motion:
“that we apply as a national body to be an approved recipient for Diversion Funds”.
Barry Hyde/Allan Muntz 1 Abstention CARRIED Co-ordinators List and Stocktake: Rob Veale * In October/November last year Rob requested data to measure membership in relation to the extent of NS's growth. He reiterated that we need to be able to demonstrate our strength to potential sponsors. A little disappointing that only 50% of Districts had responded.
* It was agreed that Rob would review figures received and with Roger's assistance would analyse this information.
ACTION: Rob Veale/Roger Eynon Travel arrangements: Rob Veale * Rob has had discussion with Shelley Henderson (Treasurer) on how we could improve travel. How could we work as a small group to attend Board meetings at the cheapest price? What works, what needs to change, what is the best way forward?
* Around the table discussion took place and all agreed that there was a need for improvement and that an approach with some flexibility was needed. It was agreed that Rob and Roger would discuss options prior to next meeting.
ACTION: Rob Veale/Roger Eynon Reporting Lines: Rob Veale * He would like reports standardised and would produce templates to assist with reporting from Delegates.
* Could all Districts send their reports to the Secretary, at least 7 days, prior to meeting.
ACTION: Rob Veale NEXT MEETING: Date: Tuesday/Wednesday 11/12 May 2010
Venue: Royal NZ Police College
Kapiti Room
Porirua
Meeting closed at 2.15pm |
